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Effective Tendering Leading to Contract

LC15

Introduction

An understanding and strategic approach to procurement is increasingly important to all senior and specialist staff.

Global and mission critical supply chains of growing complexity depend on effective procurement. All senior and specialist staff need to understand and support effective procurement to ensure project and operational success.

This course will equip participants with a strong understanding of procurement, best practices in tendering, a strategic approach to suppliers, supplier management and risk management. It will also cover the application of key communication skills to the tendering process and effective contract management.

Who should attend

This engaging and practical course is designed for Procurement Professionals, Directors, Senior Executives and decision makers who want to understand how to maximise the competitive advantage to be gained from successful negotiation and tendering for contracts.

COURSE PROFILE

Strategic approaches to procurement

  • Adopting a structured approach to procurement: The procurement cycle
  • A strategic approach to suppliers: Using the Kraljic matrix
  • Maintaining a strategic approach to other stakeholders: Using the Mendelow Matrix
  • Understanding your own power of influence: Using French & Raven’s model
  • Risk management in procurement, cognitive bias and using a ‘red team’

Identifying needs and developing specifications

  • Deciding what should be outsourced
  • Making the business case: The five dimensions of the business case
  • Getting the specification right
  • The supplier perspective

Identifying suppliers, tendering and evaluation of bids

  • Selection of tenderers and pre-qualification
  • Conducting a tender evaluation
  • Emerging best practice: Most Economically Advantageous Tender (MEAT)
  • Contract award and debriefing
  • ‘Conditioning’ the supplier
  • Ethics in procurement: The Corporate Social Responsibility (CSR) pyramid

Contract management and effective communication in conflict situations

  • Regularly assessing suppliers using Service Level Agreements (SLAs) and other techniques
  • Using Key Performance Indicators (KPIs) to measure performance
  • Using change orders and contract variations
  • Key principles of conflict resolution
  • Applying assertiveness effectively
  • Communication styles

Continuous improvement

  • Logical Frame Approach (LFA) to evaluation applied to tendering
  • Using questions to solve problems
  • Giving feedback effectively using a structured approach to feedback
SKILLS

At the end of this course, delegates will be able to:

  • Adopt a strategic approach to procurement
  • Select appropriate approaches to tendering
  • Ensure specifications are developed effectively
  • Evaluate tenders to support the best outcome for the business
  • Recognise and manage risk in procurement
  • Understand the supplier’s perspective
  • Effectively present your position in disputes with suppliers and internal stakeholders
BOOKING

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